Office Manager Resume Example

An office manager keeps a workplace running: facilities, vendors, supplies, budgets, onboarding, and often some HR and bookkeeping. Owners and directors hiring for the role look for scope (people, locations, budget), the systems you run, and money or time you saved. A good office manager resume reads like a list of things that now work that did not before.

The Sample resume below is for an office manager with seven years in a dental group and a design agency. Its bullets cover the range of the job, from vendors and budgets to onboarding and an office move, and each one ends with the effect on cost, time or the team's experience.

Office manager roles vary widely by setting. Medical and dental offices want scheduling, billing and compliance; small companies want a generalist who also handles payroll or HR; larger offices want facilities and vendor management. Read the posting for which of these it emphasizes and move those bullets first. The executive assistant example covers the related role centered on one executive.

Updated . The person and employers in this Sample resume are fictional.

Office Manager sample resume

Angela Russo

Office Manager, Multi-Location Practices

Providence, RIangela.russo@example.com(401) 555-0139

Summary

Office manager with seven years of experience running offices for a four-location dental group and a creative agency. Manage facilities, vendors, supplies and a $600K operating budget, and cut supply and service costs by renegotiating contracts. Staff know where to go when anything needs fixing, and new hires are set up before their first day.

Experience

Office Manager, Narragansett Dental Group

– Present

Providence, RI

  • Manage office operations for four dental locations and 55 staff, including facilities, vendors, supplies and a $600K operating budget.
  • Consolidated supply ordering across locations and renegotiated three service contracts, saving about $70K a year.
  • Built a new-hire checklist covering equipment, accounts and training so every hire is ready on day one.
  • Coordinate front desk scheduling across locations and track daily production reports for the practice owners.
Office Coordinator, Federal Hill Creative

–

Providence, RI

  • Ran the office for a 35-person creative agency, from supplies and IT requests to client visits.
  • Managed the move to a new studio over a single weekend with no lost working days.
  • Handled accounts payable and payroll inputs with the outside bookkeeper.

Education

B.S. in Business Administration

Ocean State College, Newport, RI

Skills

  • Office operations
  • Budget management
  • Vendor and contract management
  • Facilities coordination
  • Onboarding
  • Scheduling
  • Accounts payable
  • QuickBooks
  • Microsoft 365
  • Dentrix

Start yours from this example

Bring your own resume or start blank, then tailor it to each posting in about two minutes.

Use this example

Templates for the office manager resume

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How the resume changes with experience

The same office manager resume, written at three levels: a summary and three bullets for each.

Entry level

Zero to two years, or a first role in the title

Office coordinator with two years of experience handling supplies, reception and scheduling, ready to run an office independently.

  • Handled reception, deliveries and supply orders for a 20-person office.
  • Kept the office calendar and booked meeting rooms.
  • Set up desks and accounts for new employees.

Mid level

Three to seven years, owns a process or a workload

Office manager with five years of experience running a single office for a professional services firm, covering facilities, vendors and onboarding.

  • Run the office for 45 staff, including facilities and vendors.
  • Manage the office budget and monthly reporting to the partners.
  • Introduced a ticket system for office and IT requests.

Senior

Eight years or more, leads people, budgets or programs

Senior office and facilities manager with twelve years of experience running multi-site offices and leading administrative teams.

  • Manage offices in three cities for 300 employees with a team of four.
  • Led the build-out of a new headquarters on time and on budget.
  • Own facilities, security and vendor contracts across all sites.

Skills to put on the office manager resume

Hard skills

Budget management
Office costs add up, and managing them well is a clear, measurable result.
Vendor and contract management
Negotiating better terms is one of the easiest ways to show savings.
Facilities coordination
A working office is the baseline of the role, and moves or build-outs are major achievements.
Onboarding
A smooth first day reflects on the whole company and is often owned by the office manager.
Bookkeeping basics
Many small offices expect the office manager to handle payables or payroll inputs.
Industry software
Medical, dental and legal offices use specialized systems, and naming them helps you match.

Soft skills

Problem solving
Something breaks every day in an office, and quick fixes keep everyone working.
Approachability
Staff bring every kind of request to the office manager.
Organization
Juggling many small responsibilities requires a clear system.

Mistakes that cost office manager interviews

  1. No scope

    Give the number of staff, locations and the budget you manage. Office manager can mean a three-person office or a large headquarters.

  2. Only listing tasks

    Ordered supplies does not show impact. Say what you changed: lower costs, faster onboarding, fewer requests left open.

  3. Ignoring the industry

    A dental or legal office manager needs different knowledge than a tech office manager. Name your industry experience and systems.

  4. Leaving out HR or finance duties

    If you handle payroll inputs, benefits paperwork or payables, include them. They widen the roles you qualify for.

  5. No achievements from big projects

    Office moves, renovations and new systems are strong stories. Include them with the result.

Questions about the office manager resume

What should an office manager resume include?

Scope of the office, budget, vendors, facilities, onboarding, systems used and any HR or finance duties, along with savings or improvements you made.

How do I show achievements as an office manager?

Use savings from contracts, time saved through new processes, successful moves or build-outs, and improvements to onboarding or requests.

Do office managers need a degree?

Many roles do not require one. Experience, organization and results matter more, though a business degree can help for larger offices.

How do I move from receptionist to office manager?

Show the responsibilities you already handle beyond reception: ordering, vendors, onboarding, scheduling or bookkeeping. Present them as results.

How long should an office manager resume be?

One page for most office managers, and two for senior managers overseeing several sites.

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